Event Planning Guide

All official Seven Slot Sisterhood events are created by Stacy through the Seven Slot Sisterhood Connect public page.

We use the public page on purpose.

Because the event is public, it can be shared outside the private Facebook groups. That gives us another way for women who do not know about Seven Slot Sisterhood yet to discover an event, find the community, and hopefully become part of it.

• Stacy creates the official Facebook event.
• Stacy creates the event wording.
• Stacy creates the event graphic.
• Stacy adds the Community Leader helping with the event as the host.
• Stacy shares the event into the main Seven Slot Sisterhood group.
• Stacy shares the event into the appropriate community group.
• Stacy shares the event into the Community Leaders group so leadership knows what is happening.

Once Stacy creates the event, adds you as the host, and gets it shared into the right places, the setup part is done.

From there, it is on you.

• Accept the host invitation.
• Turn on all notifications for the event.
• Invite the women from your community group.
• Post about the event inside your community.
• Talk about who is planning to come.
• Answer questions.
• Keep the event visible as the date gets closer.
• Post updates and conversation inside the Facebook event itself.
• Help nervous women feel comfortable attending.
• Make sure members know who they should look for when they arrive.

Seven Slot Sisterhood Connect is public, which means an event created there can travel farther than something posted only inside a private group.

That matters because events are not only a way to connect the women we already have. They can also help new women discover us.

• Share events outside the private SSS groups.
• Reach women who have not joined SSS yet.
• Give existing members something easy to share with friends.
• Show people what SSS communities are actually doing.
• Give potential new members a comfortable first way to meet us.

Once the event is created through Seven Slot Sisterhood Connect, Stacy gets the official event into the main SSS spaces.

• The main Seven Slot Sisterhood group.
• The appropriate state or approved local community group.
• The private Community Leaders group.

That gets the event distributed.

It does not replace the Community Leader talking about the event.

Events need at least two weeks notice.

More notice is better, especially for larger events, longer travel, trail days, or anything that takes more planning.

• Check work schedules.
• Check family schedules.
• Arrange childcare if needed.
• Budget for food, tickets, fuel, or travel.
• Plan travel time.
• Invite a guest when guests are allowed.
• Decide whether they are comfortable attending.

An event should create an opportunity for real connection.

It should not exist simply because leadership thinks the calendar looks empty.

• Have members shown interest in this?
• Are women in this part of the state trying to connect?
• Does this event fit what members have been talking about?
• Would something simpler work just as well?
• Will newer women feel comfortable attending?
• Do we have a leader who can actually be there?
• Are we planning this because women want it or because we think we should be doing something?

If there are multiple leaders in the community, make sure everyone knows what is being planned.

• What are we doing?
• Where?
• When?
• Who is helping?
• Who will arrive early?
• Who will greet women?
• Who can attend?
• Are guests, kids, or family welcome?
• Are there safety concerns?
• Does anything need Stacy’s input first?

Give Stacy complete information.

Clear information creates a clear event.

Stacy creates the event through Seven Slot Sisterhood Connect, adds you as the host, and shares it to the main group, your community group, and the leadership group.

This is where the Community Leader takes over.

• Invite women from your community.
• Talk about the event in your group.
• Talk about the event inside the event page.
• Answer questions.
• Ask who is thinking about coming.
• Help members know what to expect.
• Remind nervous women that coming alone is completely okay.
• Keep the event visible without flooding the group.

• Arrive early when possible.
• Be easy to find.
• Welcome women as they arrive.
• Introduce people to one another.
• Watch for anyone standing alone.
• Keep the group open instead of sitting only with people you already know.

Post a recap afterward. Thank the women who came. Share photos when appropriate. Keep women who missed it included.

The event should create more connection inside the community after it is over.

Creating the event is only the beginning.

Stacy gets the official event created and shared into the right places.

After that, the Community Leader hosting the event needs to keep it alive.

• Invite the women in the group to the official event.
• Share the official event when helpful.
• Talk about why you are excited about it.
• Ask who is thinking about coming.
• Answer questions.
• Help women know what to expect.
• Remind women they do not need to already know anybody.
• Post reasonable reminders as the event gets closer.

This part is important.

Do not let the official event page sit there empty until the morning of the event.

• Post updates inside the event.
• Ask who is planning to come.
• Talk about meetup details.
• Share helpful reminders.
• Answer questions where everyone attending can see them.
• Let women know who they should look for.
• Post something during the week leading up to the event.
• Post a final reminder the day before or morning of when appropriate.

A good event does not need to be fancy.

• Welcoming.
• Easy to understand.
• Organized.
• Low pressure.
• Beginner-friendly when appropriate.
• Comfortable for someone arriving alone.
• Connected to the larger SSS community.

Community does not require a giant budget.

• Coffee meetup.
• Lunch or casual dinner where everyone pays for themselves.
• Rig photo meetup.
• Sunset photo meetup.
• Parking-lot meet and greet at a safe public location.
• Trail-talk hangout.
• Beginner Q&A.
• Favorite gear show and tell.
• Scenic drive with a clear start and ending point.
• Meet together at a public event that is already happening.
• Community cleanup day.

Bigger ideas make more sense once women are participating, leaders communicate well, and there is real interest.

• Beginner-friendly trail ride.
• Beach day.
• Picnic.
• Holiday gathering.
• Safety or recovery basics meetup.
• Group photo day.
• Lunch before or after another event.
• Approved item drive.
• Cleanup day.
• Parade meetup.
• Campfire or evening gathering where appropriate.
• Meetup point at a vendor or off-road event.
• Organized caravan when it genuinely makes sense.

Not every SSS gathering needs to be invented from scratch.

Sometimes an event that is already happening is the easiest, lowest-pressure way for women to meet each other.

• Off-road events.
• Cars and coffee.
• Community festivals.
• Charity events.
• Vendor events.
• Markets.
• Cleanup events.

• Pick a clear meeting time.
• Pick an easy meeting spot.
• Tell women who they should look for.
• Let the outside event host control its own information.
• Keep tickets, costs, parking, and rules the responsibility of each attendee.

Trail rides require more planning than meeting for lunch because terrain, vehicles, recovery, weather, experience, and personal limits all matter.

• The route.
• The expected difficulty.
• The meeting point.
• The planned ending point when possible.
• Whether permits, fees, or park rules apply.
• Whether it is genuinely appropriate for beginners.
• Who has trail experience.
• Recovery considerations.
• Weather concerns.
• Whether cell service is limited.

• Do not pressure anyone into an obstacle.
• Do not shame anyone for choosing an easier line.
• Do not shame anyone for turning around.
• Make it clear sitting something out is always okay.
• Encourage proper preparation and gear.
• Make sure everyone understands her own vehicle and choices remain her responsibility.

Do not call a small turnout a failure.

The women who showed up are not consolation prizes.

• Thank the women who came.
• Enjoy the smaller group.
• Post a positive recap.
• Keep women who missed it included.
• Look at whether timing, location, event type, or notice affected turnout.
• Keep building.

Not every event is supposed to work for every member.

Some women want trails. Some want coffee. Some want family-friendly events. Some want ladies-only outings. Some will drive two hours. Some consider twenty-five minutes an interstate expedition.

One city having more events does not automatically mean that city needs its own local community. Events can happen throughout a state while everyone remains connected through the state room.

Every new Seven Slot Sisterhood community starts at the state level.

As the state grows, events may naturally happen in different parts of the state.

That is exactly what we want.

An active city, a successful meetup, or several women living near each other does not automatically mean we split that area into its own community.

• Consistent member activity in the area.
• Repeated connection between women there.
• Ongoing meetup and event interest.
• Enough members to support a separate room.
• Geography making statewide connection difficult.
• A real reason a separate community would make connection easier.

Make sure the basics are actually decided before submitting.

• What is the purpose of the event?
• What is the date?
• What is the time?
• What is the location?
• What is the address or meeting point?
• Are we giving at least two weeks notice?
• Who is helping?
• Who is arriving early?
• Who will greet women?
• Who can attend?
• Are guests, kids, or family allowed?
• Is there a cost?
• Are there safety concerns?
• Does anything require approval first?
• Who will answer questions once the event is posted?

• Event title.
• Date.
• Time.
• Location.
• Full address or clear meeting point.
• What the event is.
• What members should expect.
• Who can attend.
• Whether guests, kids, or family are welcome.
• Who is helping host.
• Parking information if needed.
• Cost if applicable.
• What members need to bring.
• Whether an RSVP is needed.
• Who members should look for.
• Any safety or access notes.

Some event ideas need a conversation before they become official Seven Slot Sisterhood events.

• Collecting money.
• Deposits.
• Donations.
• Fundraising.
• Raffles.
• Sponsors.
• Vendors.
• Trail rides.
• Recovery-focused activities.
• Private property.
• Overnight plans.
• Alcohol-related plans.
• Another club or organization.
• Charity drives.
• Anything with unusual safety concerns.
• Anything you are simply unsure about.

Stacy handles creating the official event, adding you as the host, and getting it shared into the right places.

You are responsible for what happens from there.

• Accept the host invite.
• Turn on all notifications.
• Invite the women in your community.
• Promote the event inside the community group.
• Talk about the event inside the event page.
• Answer questions.
• Keep the details clear.
• Help women feel comfortable attending alone.
• Make sure attendees know who they are looking for.
• Keep women excited as the event gets closer.

• Arrive early when possible.
• Be easy to find.
• Greet women as they arrive.
• Introduce women to one another.
• Watch for anyone standing or sitting alone.
• Keep the group open instead of clustering only with people you already know.

• Post a positive recap.
• Thank the women who came.
• Share photos when appropriate.
• Keep women who missed it included.
• Bring the conversation and connection back into your community group.